Onboarding process guide
This document outlines the necessary steps for onboarding new employees, ensuring they have all the access and tools needed to get started.
Technical Access
Google Workspace
Email address
Fill out the required information:
- First and Last Name: Enter the employee’s full name.
- Primary Email: Use the format firstname.lastname@neuromatch.io .
- Secondary Email: Provide the employee’s personal email address.
- Phone Number: Leave this field blank.
- Set up 2-Factor Authentication
Finally, click Preview and send to notify the user, then click Done.
Workspace/Drive
Add the new user to the relevant groups:
- Click Groups and scroll to find the group Everyone.
- Select the group and add the user.
- If they are a full time staff member, add them to the Staff group.
Slack
Depending on the role, users should be added to relevant channels. All new users should also be added to these general channels:
- #_announcements
- #_onboarding
- #_socializing
To add, click the channel and select Invite People.
Asana
Asana is our organization's project management software.
Add new employee as a full user with their Neuromatch email. Go do your photo or initials in the top right corner, "Invite to Asana".
Have manager:
- Add employee to relevant projects.
- Create a check-in project.
Other Systems
Review 
Tools and Services , and have the appropriate system admin add the new employee to the systems they need access to.
Tools and Services , and have the appropriate system admin add the new employee to the systems they need access to.
Team & Organization Structure
Review:
-
Getting Started! - Review of Neuromatch's structure, mission, vision, and values
- 🧰How We Work
- Additional pages in
Organization Guide as needed
Access for Support Team Members
Support team members will need the following additional accesses:
Discord
Share the invite link to the servers with the user. Once they accept the invitation, add the Staffers and Organizer roles in each server, if necessary.
Portal
Go to https://portal.neuromatchacademy.org/admin/ , scroll down, and click User.Add users as administrators, check the Staff box, and grant all permissions.
Support email
The team should have access to the following email addresses:
To do this, you'll need to turn off security for those accounts through the Google Admin page. They will have 10 minutes to login.
Slack channels for Support team members
Users should be added to the following channels:
- nma-support-emails
- a-admin-[current year]